To further standardize Banchao Group’s archives management, enhance the professional competence of its archivists, and ensure the orderly execution of document-related work, Banchao Group took part in a specialized archives-training session on the afternoon of 26 August. The event was jointly hosted by the Xinxing Economic-Technological Development Zone and the 13th Division Municipal Archives, whose senior staff delivered the on-site instruction. More than 30 employees from Banchao Group and its subsidiaries attended.

The training focused on the key elements of enterprise archives management and delivered a systematic, in-depth review of the entire records lifecycle. Ma Zhonghua, lead instructor, emphasized that corporate archives constitute a vital underpinning for compliant operations and an indispensable safeguard for employees’ rights and interests. Core documents such as employment contracts and appointment papers serve as irrefutable legal evidence when staff apply for retirement benefits or seek confirmation of labor relations. All participants were urged to raise their political awareness and fully appreciate how archives work both supports corporate development and protects employee welfare.

The session provided a detailed interpretation of the “three-in-one system” requirements, stressing the need to define retention scope and periods in accordance with relevant standards and to incorporate newly added functional departments based on local regulations. Responsibilities for collection and handover were clearly assigned to each department. For the central task of filing administrative documents, the training broke down the nine-step workflow outlined in the 2015 revised “Rules for the Arrangement of Filed Documents,” clarifying key actions at every stage and specifying the three-tier classification of retention periods to ensure orderly management. Ma Zhonghua concluded that advancing standardized archives work demands simultaneous efforts in four areas: strengthening institutional mechanisms, clarifying responsibilities for leadership and staff, upgrading the physical facilities of the archives room, and fully implementing the “three-in-one system.”

Building on this training, Banchao Group will drive continuous improvement in the standardization and normalization of its archives management, enabling archival work to better serve the company’s development goals.